Guide for Existing Exhibitors

THIS GUIDE HAS BEEN UPDATED FOR THE NEW DATES: eChemExpo Expo and Conference will be held in Kingsport, Tennessee, on Tuesday and Wednesday, October 6-7, 2020. The Expo is only on Wednesday, October 7 with set up starting at 10 am on Tuesday, October 6. The Conference will begin on Tuesday from 11:00 am until 4:40 pm, October 6. It will continue throughout the day on Wednesday, October 7 alongside the Exhibits.

This guide will answer your questions about:

Safety is the individual responsibility of every exhibitor and their guests. Please take appropriate precautions to assure an accident free environment and read the Hold Harmless Agreement in this guide. Acceptance of this agreement is a requirement for participation as an exhibitor at eChemExpo in Kingsport.

Note: “eChemExpo” is part of EcoChem Strategies.

Schedule At A Glance

Tuesday, October 6, 202010:00am – 6:00pmExhibitor set-up & pick up badges (Preregister online so badges are ready). NOTE: 11:00 am – 4:40 pm for Pre-Expo Day Seminars
Wednesday, October 7, 20207:00am – 9:15amExhibitor final preparations
9:15amAll exhibits ready
9:15amFinal safety inspection
8:00am – 9:15amKeynote in progress
9:20am– 9:45amFeatured Session in progress
9:45am – 4:30pmExpo is open
4:30pm – 6:30pmTear-down

NEW: To allow more time for visiting exhibits, there will be a one hour “Expo Only” time in the morning and 45 minutes “Expo Only” time in the afternoon of Wednesday, October 7. Tear-down begins AFTER the exhibit hall closes at 4:30 pm. NO EARLY TEAR-DOWNS …PLEASE !!

HOLD HARMLESS AGREEMENT

The exhibitor at eChemExpo assumes the entire responsibility and liability for losses, damages, and claims arising out of exhibitor’s activities on the Hotel premises and will indemnify, defend, and hold harmless the Hotel, its owner, and its management company, as well as their respective agents, servants, and employees from any and all such losses, damages and claims. This hold harmless agreement also applies to eChemExpo, EcoChem Strategies, Eastman Chemical Company, Marriott’s MeadowView Conference Resort and Convention Center, City Of Kingsport, Kingsport Hotel LLC and Marriott International.

ANSWERS TO YOUR QUESTIONS

Q1: What precautions are being taken for a post COVID-19 gathering? (i.e., October 6-7, 2020 event)

A1: Guidelines for this will be published one month prior to the event. Types of precautions might include wearing of masks; some level of social distancing in lines visiting individual booths; seminar seating spaced every other seat; use of sanitizers for hands, etc.

Q2: Should we register our company attendees?

A2: YES. Please do so after JUNE 20 on the to attend page so that name badges will be ready for you upon arrival. This provides complimentary admission to the expo and conference and applies to all exhibiting personnel. Please try to pick up your badges on set-up day, October 6, to avoid standing in lines on the Expo day. October 7.

Q3: Can we invite customers and prospects to attend?

A3: YES. Electronic guest passes are available for your unlimited use in notifying customers and prospects to pre-register for FREE admission to both the conference and expo. The most successful exhibitors will notify the same targets three or more times. Complimentary registration opens June 20.

  1. Prior to June 20, use our Guest Invitation to encourage customers and prospects to “Mark their calendars” and register online after June 20.
  2. After June 20 (June 20 to July 10): Send another “Mark Your Calendar” notice:
  3. Early to mid August (say August 5 – 15): Followed by more details on your product offerings and reminding them about the complimentary conference where they can earn up to 11 hours of PDH credit over both days.
  4. Mid to late September (Sept 15 – 30) : The third and final reminder.
    • Resend Guest Pass and give more details on what you will be exhibiting.
Q4: Where should I stay?

A4: The event is being held at the MeadowView Marriott Convention Center. Discounted hotel registration will open around June 15. If calling in, ask for the “eChem Expo” discount of $139 instead of the $159 to $165 normal rate. This discount rate will be in effect until Monday September 7 or until the room block is sold out. Alternatively, call 888- 632-3697 and ask for the eChemExpo group rate or book online from our Directions & Hotels page.

Q5: Who is the Meadowview Convention Center exhibits coordinator?

A5: Tonia Grecol of the Meadowview Convention Center is the event administrative assistant for the Convention Center and can be reached at 423-578-6618 for special orders and for detailed information on shipping and handling. Her e-mail is: Tonia.Grecol@marriott.com. PLEASE wait until after June 1 to make contact with her.

Q6: What are the shipping guidelines?

A6: To ship your equipment, instruments etc, please be guided by the following instructions from Meadowview. They should be shipped to:

Meadowview Conference Resort & Convention Center 1901 Meadowview Parkway, Kingsport, TN 37660 Atten: eChemExpo (Booth Number ___)

Please make sure your shipments DO NOT arrive sooner than Thursday, October 1, ’20. Meadowview Convention Center cannot accept any shipment before October 1.

Q7: When can we set up and then later disassemble our booth?

A7: Exhibit hall set-up is from 10 am through 6 pm on Tuesday, October 6 and then from 7:00 am until 9:15 am on Wednesday, October 7. The exposition opens at 9:45 am AM on Wednesday, October 7, and closes at 4:30 PM. All booths must be set up and ready by 9:15 am on Wednesday, October 7. The exposition will close at 4:30 PM and teardown immediately follows. All booths must be packed up and clearly labeled for shipping (including account numbers) by 6:15 pm. MeadowView will not be responsible for equipment that is not packed, sealed and labeled correctly.

NOTE: Tear-down begins AFTER the exhibit hall closes at 4:30 pm. NO early tear-downs allowed. This is a SAFETY issue.

Q8: What are the lead generation options for the exhibitors?

A8: Use of camera phones to take pictures of the attendee badges along with collecting business cards have been our traditional methods that are most effective. We are evaluating new options and will update this guide if there are new developments.

Q9: Is internet service available in the convention center?

A9: Yes. It can be ordered in advance or purchased on-site through the Convention Center staff. The charge is $25 per connection plus tax and service charge.

Q10: Any other special functions?

A10: YES. DON’T MISS this year’s Keynote Panel from 8:00 AM- 9:15 and the following Digital Transformation Featured session from 9:20 – 9:45 AM. These will give you valuable insights on the current capital purchasing environment and how to better position your company for success in the future.

Q11: Any other requirements?

A11: Yes. IMPORTANT: Please read the Hold Harmless Agreement in this guide. Your acceptance of the hold harmless clause is a requirement for participation in the 2018 eChemExpo Solutions Marketplace.

Q12: Any other questions?

A12: Contact Tonia Grecol after June 1 at Meadowview Convention Center, (423) 578-6618 for convention center matters (email: Tonia.Grecol@marriott.com) or eChemExpo at (626) 255-6462 for all other questions.

Booth Packages And Special Ordering Information

If you ordered Booth Package #1 or Booth Package #2, here’s what you will get:

  • Package #1 ($75): Pipe and drape for 10’x10’ or 10’x12’ booth, 8’ an 8 table, 2 chairs and a waste basket.
  • Package #2 ($125): Package #1 plus access to 120 V electrical (20 amp)

If you need additional items, or have special requirements, please contact Tonia Grecol at Meadowview Convention Center. A utility and equipment order form is provided at the end of this guide for your convenience.

Marriott Special Order Form