This guide has been updated for eChemExpo 2024
Here Are the Highlights
- eChemExpo is a two day conference program
- 9 am — Day 1 Registration for both exhibitors setting up and conference attendees
- 10 am — Day 1 programming begins
- 3:00 – 4:30 pm — Day 1 Expo Preview Exhibitors participating can start set-up as early as 9 am but need to be ready by 2:45 pm. Those not participating can resume set-up from 4:30- 6:00 pm
- All exhibitors need to register to attend in advance so badges will be ready on arrival
- Each booth space is allowed four complimentary admissions for exhibit staff and they must register in advance. After that there is a $200 registration fee. This is an honor system, so please comply.
- The Exhibitor Toolkit provides important resources to help promote your company
- Logos for use in your e-mails, website, social media, etc.
- Electronic Guest Invitation for your unlimited use to invite customers and prospects
- Speaker Powerpoint Template to support your presentation at the upcoming eChemExpo, we’ve designed a customizable PowerPoint template to help streamline your preparation process.
- Exhibitors are welcome to attend seminars.
- Lunchboxes can be delivered to your booth
eChemExpo and Conference will be held in Kingsport, TN on Wednesday and Thursday, April 17-18, 2024. New to the programming as the addition of an EXPO PREVIEW from 3:00-4:30 pm on the exhibitor set-up day, Wednesday. To accommodate exhibitors set-up will start at 9:00 am.
A three track conference will begin at 10 am and continue until 4:40 pm. The conference will continue the next day, Thursday, April 18 and include Expo Only breaks in the morning and afternoon. Expo hours on Thursday are 9:45 am – 4:30 pm.
Marriott still has limited lunchtime options. Noli Cafe will still be available in the exhibit hall but we highly recommend making a lunchbox order for your booth exhibitor staff (Download the special order form above. There are five different menu items in either large or small sizes.)
- Schedule at a Glance
- Hold Harmless Agreement
- Frequently Asked Questions
- Booth Packages & Special Ordering Information
Safety is the individual responsibility of every exhibitor and their guests. Please take appropriate precautions to assure an accident free environment and read the Hold Harmless Agreement in this guide. Acceptance of this agreement is a requirement for participation as an exhibitor at eChemExpo in Kingsport. Note: “eChemExpo” is part of EcoChem Strategies.
Schedule At A Glance
| Wednesday, April 17, 2024 | 9:00am – 2:45pm | Exhibitor set-up |
| 10:00am – 4:40pm | Conference Program | |
| 3:00am – 4:30pm | Expo Preview | |
| 4:30am – 6:00pm | Exhibitor set-up | |
| Thursday, April 18, 2024 | 7:00am – 9:15am | Exhibitor final preparations |
| 9:15am | All exhibits ready | |
| 9:15am | Final safety inspection | |
| 8:00am – 9:15am | Keynote in progress | |
| 9:20am– 9:45am | Featured Session in progress | |
| 9:45am – 4:30pm | Expo is open | |
| 4:30pm – 6:30pm | Tear-down |
NEW: To add more uninterrupted time to visit the exhibits, there will be a 90 minute Expo Preview on Day 1 from 3:00-4:30 pm; plus 1 hour of “Expo Only” time in the morning of Day 2 and 45 minutes in the afternoon.
HOLD HARMLESS AGREEMENT
The exhibitor at eChemExpo assumes the entire responsibility and liability for losses, damages, and claims arising out of exhibitor’s activities on the Hotel premises and will indemnify, defend, and hold harmless the Hotel, its owner, and its management company, as well as their respective agents, servants, and employees from any and all such losses, damages and claims. This hold harmless agreement also applies to eChemExpo, EcoChem Strategies, Eastman Chemical Company, Marriott’s MeadowView Conference Resort and Convention Center, City Of Kingsport, Kingsport Hotel LLC and Marriott International.
Answers To Your Questions
A: Each booth space comes with four complimentary registrations. After that we ask for $200 registration for each addition. All exhibitors attending need to register online. It is best if they know their booth number when registering.
A:Yes. Electronic Guest invitations should be available for downloading in the Exhibitor Portal by January 30. This is for your unlimited use to invite customers and prospects to visit the conference, expo, and your booth. This is FREE for operating, manufacturing companies and their EPCs. There is a $200 registration fee for other Product & Service providers.
- Use the Guest Invitation now to encourage customers and prospects to “Mark their calendars” and register online.
- Several weeks later: Send another “Mark Your Calendar” notice:
- Use your own message or forward one of the eChemExpo announcements or use.
- Add the eChemExpo logo to your e-mails and website.
- Mid March: Followed with more details on your product offerings and reminding them about the complimentary conference where they can earn up to 11 hours of PDH credit over both days.
- Again, be sure to add the eChemExpo logo to your e-mail and website.
- Early April: The third and final reminder.
- Resend Guest Pass and give more details on what you will be exhibiting.
A: The event is being held at the MeadowView Marriott Convention Center. Discounted hotel rates are now available. The “eChem Expo” The discounted hotel rate will be $154 per night.
This discount rate will be in effect until March 17, 2022 or until the room block is sold out. Alternatively, call 888-632-3697 and ask for the eChemExpo group rate or book online from our Directions & Hotels page
A: The Marriott Convention Center Coordninator will be Clay Rhoten. He can be reached at t 423-578-6552 or clayton.rhoten@marriott.com for special orders and for detailed information on shipping and handling not included in this GUIDE.
A: To ship your equipment, instruments etc, please be guided by the following instructions from Meadowview. They should be shipped to: Meadowview Conference Resort &; Convention Center 1901 Meadowview Parkway, Kingsport, TN 37660 Atten: eChemExpo (Booth Number ___) Please make sure your shipments DO NOT arrive sooner than Wednesday, April 3, ’24. Meadowview Convention Center may not be able to accept any shipment before April 3 unless special arrangements are made with Clayton Rhoten.
A: Exhibit hall set-up is from 9 am until 2:45 pm on Wednesday, April 17 and then continued after the EXPO PREVIEW (3:00-4:40 pm) end from 4:30-6:00 pm. Also the next morning from 7:00 am until 9:15 am on Thursday, April 18. The exposition opens at 9:45 am AM on Thursday, April 18, and closes at 4:30 PM. All booths must be set up and ready by 9:15 am on Thursday, April 18. The exposition will close at 4:30 PM and teardown immediately follows.
BE SURE TO HAVE YOUR CORRECT RETURN SHIPPING LABELS WITH YOU AND ON YOUR PACKAGES BEFOR LEAVING. Also make arrangements for the appropriate pick up. All booths must be packed up and clearly labeled for shipping (including account numbers) by 6:15 pm. MeadowView will not be responsible for equipment that is not packed, sealed and labeled correctly. NOTE: Tear-down begins AFTER the exhibit hall closes. NO early tear-downs allowed. This is a SAFETY issue.
A: Use of camera phones to take pictures of the attendee badges along with collecting business cards have been our traditional methods that are most effective.
A: Yes. It can be ordered in advance or purchased on-site through the Convention Center staff. The charge is $25 per connection plus tax and service charge.
A: YES. DON’T MISS this year’s Keynote Panel “Connecting People, Processes & Technology for Operational Excellence” from 8:00 AM- 9:15.
A: Yes. IMPORTANT: Please read the Hold Harmless Agreement in this guide. Your acceptance of the hold harmless clause is a requirement for participation in the 2024 eChemExpo Solutions Marketplace.
A1: Contact Clayton Roten at Meadowview Convention Center, (423) 578-6611 for convention center matters or eChemExpo at (626) 255-6462 for all other questions
Booth Packages And Special Ordering Information
If you ordered Booth Package #1 or Booth Package #2, here’s what you will get:
- Package #1 ($75): Pipe and drape for 10’x10’ or 10’x12’ booth, 8’ an 8 table, 2 chairs and a waste basket.
- Package #2 ($130): Package #1 plus access to 120 V electrical (20 amp)
If you need additional items, or have special requirements, please contact contact Clay Rhoten at 423-578-6552 or clayton.rhoten@marriott.com for convention center matters. A utility and equipment order form is provided below for your convenience.
Marriott Special Order Forms.
